Our Hospice of South Central Indiana General Data Protection Policy 
Our Hospice of South Central Indiana (OHSCI) will obtain information from potential candidates, current and former employees, patients and families. This policy will outline the privacy policy designed to provide transparency into our privacy practices and principles in a format that people can navigate, read and understand.  

Scope:
This privacy policy describes the processing of information provided and/or or collected and applications where this privacy policy is posted, on our digital properties. We follow this privacy policy in accordance with applicable law in places we operate. 

Please keep in mind that when you provide information to us on a third-party site or platform (via our applications or background site), the information you provide may be separately collected by a third party site or platform.  Privacy choices you have made will not apply to our use of information we have collected directly through our application.  We encourage you to be aware when you leave our sites or applications to read the privacy policies of other sites that may collect your personal information. 
Who We Are: Our Hospice is a not-for profit Hospice organization licensed in twenty-two (22) counties in Southern Indiana. 

Types of Information We Collect:Account Information – we collect data when users create or update their employee accounts. This includes first and last name, email, phone number, log in, address, profile picture and direct deposit information.  This also includes emergency contact, evidence of health to provide services. For employees driving to patients this includes vehicle or insurance information, 

Background Check Information – all new hires are submitted to a background check that includes driver history, work references, criminal record and license status, known alias, prior addresses and right to work.  This information can be collected by OHSCI service providers. 

Identity verification documents and photos – this includes government issued identification such as driver’s license or passports (which may contain identification photos and numbers, date of birth and gender), and user-submitted photos such as selfies and profile pictures. Demographic information – this includes data such as birth date/age, gender or occupation when necessary. 

Location data – precise or approximate location information from drivers during company business.  Location data is collected from a driver’s device and used for patient support, fraud detection and insurance litigation. 

Transaction information – transaction information related to use of company credit cards or services including type of services requested or provided and payment transaction information such as restaurant, merchant’s name and location amount charged and payment method. 

Data from other Services – users in our referral service, if an employee refers a candidate we receive the referred person’s data from that user. Providers of background checks, medical exams and law enforcement officers. 

How we use Data:
OHSCI uses data to enable hiring of safe, quality candidates and best driving safety practices. To enhance the safety and security of our users and services Patient care and anonymity Enable communication between users In connection with legal proceedings

Safety, fraud protection and security
OHSCI uses data to help maintain the safety, security and integrity of our services, This includes:
Verifying user’s accounts, identity or compliance with safety requirements.Using customer service (including reports of safety driving incidents) to determine safe drivers.  This leads drivers to receiving messages, training and best driving practices. 

Data Retention and Deletion
OHSCI retains user data as long as necessary for the purposes described above, which varies on data type, category of user and purposes of data collection.  For example we retain data:
Tax requirements request payroll records obtained for seven years.Incomplete or inactive candidate applications for six monthsFor defined periods as necessary for safety or fraud prevention 
Users may request deletion of their account by submitting written request to OHSCI HIPPA Privacy Officer. 

Following an account deletion request, we delete the user’s account and data, except as necessary for purposes of safety, security, fraud prevention or compliance with legal requirements, or because of issues relating to claim or dispute.

Choice and Transparency
OHSCI enables users to access and/or control data that OHSI collects through:
Privacy settings, Device permissions, Firewall protections

Legal Information
Data Controllers and HIPPA Privacy Officer, OHSCI is controller of the data processed in connection with use of OHSCI Users may submit requests to exercise their rights regarding their data with the HIPPA Privacy Officer

OHSCI operates and processes data in the State of Indiana so 
We can provide services when you request them. Provide you access to your information, such as driving time whenever you request it. Provide access to and responses from OHSCI’s service agents Respond to requests for information by government or law enforcement as necessary. 

OHSCI is committed to protecting our user’s personal data regardless of where they are located or where, or by who their personal data is processed.  This includes implementing measures to protect users data including: Securing user data when in transit, including through encryption, at the rest. Mandating company wide training regarding and data securityImplementing internal policies and procedures to limit access to and use of user’s data. Limiting government and law enforcement access to user data, except where required by law. 

Updates to this Privacy Notice
We may occasionally update this notice, if we make significant changes; we will notify users in advance of changes through our email and other company systems.  We encourage users to periodically review this notice for the latest information on our privacy practices.